Event sessions and sub-sessions

Administrators can create event sessions and sub-sessions in the Admin Panel. Sessions and sub-sessions indicate specific activities within an event. Sessions and sub-sessions can be free to add for all event attendees, or they can require additional registration for access.

Creating an event session

To create an event session:

Go to Events > Events.
Find the desired event, then click the View button to open it.
Scroll to the Event Agenda section.
Click Add Session Item.
Enter the following information:

Information	Description
Event Agenda Text (required)	The name of the event session. This is visible to attendees.
Session Description	Descriptive text about the session. This is visible to attendees.
Session Location	Indicates where the session takes place.
URL	Specifies a URL related to the session. For example, a meeting URL.
URL Title	Descriptive text for the URL (for example, "Join the Meeting").
Status	Indicates the session's status once saved: Published: Displays the session item to event attendees. Draft: Allows you to save and continue editing the event session later. Disabled: Disables a published session so that attendees no longer see it. Deleted: Deletes a session from the app and Admin Panel.
Session Date & Time (required)	Specifies the session date and time. This must be within the main event's date and specified times.
Agenda Sort	Specifies the order of this session item in the list when multiple agendas are on the same day. A value of 0 puts the session at the top.
Track	Color-code session items with different color indicators, if enabled. If no color tracks have been created yet, a prompt to create a new one appears. Multiple track indicators can be added.

Enable the following options as required:
1. Session registration: Checking this box ensures attendees must register independently for the session. Once enabled, specify whether to use Internal or External registration and indicate seat limitations, where applicable. If External, provide the external registration URL.
  For more information, see Event/session registration.
2. Session Restriction: Only appears after checking Session Registration. If there is a restriction on the session, enable this option, then provide the restriction message. This message is displayed to users in the app.
3. Sponsored: Enable to indicate a sponsored session. Once checked, provide the sponsor's information in the Sponsored By field.
Click Save.

Creating a sub-session

On the Event Info page, scroll to Event Agenda and click the View button on the session for which you want to create a sub-session.

On the Session Info page:

Scroll to the Sub-Sessions section, then click the Add Sub-Session Item button.
Fill in the required details. This is similar to the Event session details.
Click Save.

Managing event sessions and sub-sessions

Admins can view, edit, and enrich event sessions and sub-sessions.

To manage any event session or sub-session, go to the desired item from the event menu.

Viewing event sessions and sub-sessions

Click the View button to open the session or sub-session information screen. This view displays the following information about the session or sub-session:

Name
Description
Date and time
Management buttons (for example, edit and clone)
Action buttons
Feedback type
Speakers
Registered users
Scheduler info.

Editing event sessions and sub-sessions

To edit an event session or sub-session, go to the desired session or sub-session. On the session or sub-session info page, click the Edit Session or Edit Sub-Session button.

On the resulting page, edit the event session details.

Enriching event sessions and sub-sessions

Event sessions and sub-sessions can be enriched by adding action buttons, feedback items, speakers, or users.

Session and Sub-Session Items	Implementation Guides
Actions	Live Events and Event Actions
Feedback	Feedback section
Speakers	Speakers
Registered Users	Event/session registration

Exporting registered users

Admins can export users registered for event sessions to a CSV file.

Admins can choose to:

Export users registered to all event sessions and sub-sessions: The CSV file indicates which sessions and sub-sessions each user is registered to.
Export users registered to specific sessions or sub-sessions: The CSV file only indicates users for a chosen session or sub-session.

To export users, go to the desired session or sub-session. Then, go to the Registered Users section and click the Export to CSV button.

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NOTE
The export function will return an error if there are no users to export in a selected session or sub-session.