Scan Log Integration to iMIS (check-in/out)

This guide walks you through creating the required iMIS Panels so that Clowder can push check-in/check-out (Scan Log) data into the iMIS instance through the Panel API. There are two setup options — choose based on how the data should be viewed.

Choosing a setup option

Option A — By Event	Option B — By Contact
All check-in/check-out records grouped under each event. Best for event-level reporting and attendance tracking. Key: EventKey	All check-in/check-out records shown on each member's contact profile across all events and sessions. Key: party_id (iMIS member ID)

Both options can be set up simultaneously, since they use the same Panel Source (ClowderScanLogData) but different Panel Definitions.

Option A — By event (Parent Type: Event)

Step 1: Create the panel definition

In iMIS, navigate to RiSE > Panel Designer > Panel definitions.
Click Add panel definition.
Set the following:
1. Panel name = ClowderScanLog.
2. Panel description = ClowderScanLog.
3. Parent Type = Event.
For Panel type, choose the Multi-instance option.
Click Save.

📘
NOTE
The name ClowderScanLog must be entered exactly as shown — case-sensitive, no spaces.

Step 2: Create the panel source

Inside the ClowderScanLog Panel Definition, locate and click + Create source.
Set the Source name to exactly ClowderScanLogData.
Click OK.
Click + Add Property on the newly created panel source.
Add all 14 properties from the Field Mapping table below. For each property set Property Name, Property Type, and Length as specified.
Save the changes:
1. Add & Close: Click this button after adding all new properties.
2. Add & Continue: Click this button to add a property and continue adding others.

📘
NOTE
Property names are case-sensitive. Enter them exactly as shown (for example, CheckedInBy, CheckInDate).

Step 3: Confirm identifiers with Clowder

Verify Panel Definition and Panel Source were saved successfully.
Share identifiers with Clowder team.
Clowder will begin posting Scan Log records grouped by EventKey.

Panel Definition Name: ClowderScanLog.
Panel Source Name: ClowderScanLogData.

Field mapping — Panel source properties

#	Clowder Field	iMIS Property Name	Property Type	Length	Description
1	Checked_In_By	CheckedInBy	String	80	The person who performed the check-in/check-out
2	Check_In_DateTime	CheckInDateTime	DateTime	200	Check-in/out date (for example, yyyy-MM-dd HH:mm:ss.000)
3	Event_ID	EventID	String	100	iMIS Event ID
4	Session_Id	SessionId	String	80	iMIS Session ID
5	Status	Status	String	80	Attendee check-in or check-out status
6	Type	Type	String	80	Event or Session
7	Title	Title	String	80	Session/Event title
8	User_login	UserLogin	String	80	User Login
9	External_Id	UserId	String	100	iMIS User ID (party_id)
10	First_Name	FirstName	String	100	First Name
11	Last_Name	LastName	String	100	Last Name
12	Job_Title	JobTitle	String	80	Occupation
13	Employer	Employer	String	80	Company name
14	Clowder_Checkin_ID		Integer		Attendee's check-in identifier

Option B — By contact (Parent Type: Contact)

If Option A is already complete, the Panel Source (ClowderScanLogData) does not need to be created again. Only a new Panel Definition is required.

Step 1: Create the panel definition

Go to RiSE > Panels > Panel definitions in iMIS.
Click Add panel definition.
Set the following:
1. Panel name = ClowderScanLogContact.
2. Panel description = Clowder Scan Log (Contact).
3. Parent Type = Contact.
Enable Multi-instance panel type (required).
Click Save.

📘
NOTE
The name ClowderScanLogContact must be entered exactly as shown — case-sensitive, no spaces.

Step 2: Link the panel source

Inside ClowderScanLogContact, locate Panel Sources and click + Create Source.
Set the Source name to exactly ClowderScanLogData.
Click OK.
Add the same properties as in Option A (see Field Mapping table)
Save the changes:
1. Add & Close: Click this button once done adding new properties.
2. Add & Continue: Click this button to add a property and continue adding others.

Step 3: Confirm identifiers with Clowder

Verify Panel definition was saved successfully.
Share identifiers with Clowder team.
Clowder will post records using party_id as key — each member sees their check-in history across all events

Panel Definition Name = ClowderScanLogContact.
Panel Source Name = ClowderScanLogData.