Exhibitor Booths

The Exhibitor Booths feature helps administrators manage exhibitors and their booths while providing users with tools to interact with exhibitors during events.

Admins can create and reuse exhibitor entries, assign booth staff, and link exhibitors to event maps.

Users can bookmark exhibitors, add personal notes, visit websites, send emails, view contact details and booth staff details, leave ratings, and locate booths on event maps for a seamless experience.

Creating an exhibitor booth

To create an Exhibitor Booth:

1. Go to Events > Exhibitors in the Admin Panel.
2. Click the Create Exhibitors button.
3. Fill out the required information on the Create Exhibitors page:
   • Company Name (required): Enter the exhibitor's name.
   • Logo: Upload the exhibitor's logo.
   • Description: Add detailed information about the exhibitor.
   • Location URL: Specify the link to the booth location.
   • Location Title: Specify the booth location.
   • Company Website: Enter the URL to the exhibitor's website.
   • Contact Info: Provide details such as the contact name, title, email, phone number, city, and state.

4. Click Save.

Admins can also import the exhibitor from a .csv file. To do so:

1. Click the Import Exhibitors button on the Exhibitors page.
2. Download the CSV Template.
3. Fill out the template with exhibitor information.
4. Drop the completed file or upload it by clicking in the designated area.
5. Click Import to add the exhibitors.

Managing exhibitor booths

To manage an exhibitor booth:

1. Go to Events > Exhibitors in the Admin Panel.
2. Find the exhibitor in the list or use the search.
3. Click the View button to open the exhibitor info page.

Uploading Files

To attach necessary files:

1. Scroll to the {Exhibitor Name} Files section (for example, "Test Inc. Files").
2. Click the Add File button.
3. Drop or upload the necessary file.
4. Click Save.

Event List

In the Event List section, view all events where this particular exhibitor is attached. The list displays event details, including the event name, location, status, date, and time. To see more information about a specific event, click the View button.

Adding Booth Staff

1. Scroll to the Booth Staff section.
2. Click the Add User button.
3. Search for the desired users on the Add Users page or select them from the list.
4. Tick the checkbox to add a single user or multiple users.
5. Click the Add Users button.

After adding booth staff to an exhibitor, the list of assigned users appears under the Booth Staff section on the exhibitor's details page. Admins can do the following:

• Click the View button next to a user's name to see detailed information about the user.
• Click the Remove button to remove a user from the booth staff list.

Editing an exhibitor booth

To edit information for an exhibitor:

1. Go to Events > Exhibitors.
2. Search for the desired exhibitor from the exhibitor list.

3. Click the Edit button on the desired exhibitor.
4. Make the desired changes to the exhibitor's details.
5. Click Save to apply the updates.

Exporting exhibitors

To export exhibitors to a CSV file, go to the Exhibitors page, then click the Export Exhibitors button.

A CSV file containing the exhibitor data will download automatically.

Managing event exhibitors

To manage exhibitors for a specific event:

1. Go to Events > Events in the Admin Panel.
2. Find the necessary event in the list or use the search function.
3. Click the View button for the desired event.
4. Scroll to the Manage Exhibitors section.
5. Manage exhibitors assigned to specific sections as desired.

Creating a new exhibitor section

Sections help organize exhibitors into groups, making it easier for users to navigate and find relevant information in the app. To create a new exhibitor section:

1. Click the Create Section button in the Manage Exhibitors section.

2. Provide the following details:

   • Section Name (required): Enter the name for the new section.
   • Group Weight: Specify the weight to determine the display order in the app (higher numbers appear first).
   • User Order: Select the order for exhibitors within the section (A-Z or Z-A).
   • Status: Set to Active to display the section or Deleted to remove it.
     

     📘

     NOTE

     The User per Group setting no longer defines the number of exhibitors shown in-app. This is now a fixed behavior.

3. Click Save to create the section.

Editing a section

To edit section information

1. Find the desired section in Manage Exhibitors.
2. Click the Edit Section button.

• Update the section details (e.g., name, weight, user order).
• Click Save to apply the changes.

Adding exhibitors to a section

Admins can add exhibitors to a section in two ways:

Creating a new exhibitor:

1. Click the Add New Exhibitors button within the section.
2. Fill in the necessary details to create a new exhibitor directly.

Adding existing exhibitors:

1. Scroll to the bottom of the section.
2. Start typing the exhibitor name you want to add in the Add Exhibitors field.
3. Select the exhibitor from the list that appears. You can add multiple exhibitors this way.
4. Once you have selected all the necessary exhibitors, click the Add Exhibitors button to include them in the section.

Enable Sync toggle

Admins must enable the Enable Sync toggle when importing exhibitor data from an external resource. It ensures that the imported data is correctly mapped.

Exporting exhibitors for a specific section

To export exhibitors of a particular section into a .csv file:

1. Go to the Manage Exhibitors section of the desired event.
2. Find the specific section you want to export.
3. Click the Export {Section Name} CSV button for that section. The .csv file containing the exhibitors for the selected section will download automatically.