Other real-time notifications

This article lists the real-time notifications that are available outside of activity specific items out of the box with TopClass. The descriptions of what triggers each notification is provided along with an explanation of what each variable and logic block is intended to show.

Trigger – Approval Required for Purchase Mad
Trigger – Confirmation of Purchase Made
Trigger – Password Reset Mail
Trigger - Account Locked Mail
Trigger – No Manager Assigned for Purchase Approval
Trigger – Approval Required for Self Registration Request
Trigger – Self Registration is Pending Approval
Trigger – Self Registration Request Has Been Completed
Trigger – Self Registration Request Has Been Rejected
Trigger – Purchase Approval Rejected
Trigger – No Show Message Sent to Managers
Trigger – Import Content
Trigger – Batch Loader
Trigger – Batch Registration
Trigger – Reminder by Manager for Assigned Upcoming Due Date
Trigger – Reminder by Manager for Assigned Overdue Due Date
Trigger – Award Badge
Trigger – Go To Webinar User Details
Trigger – Rebuild Progress Data
Trigger – Change in Test Attempts
Trigger – Shopping Cart Transaction Error
Trigger – Data Retention Policy Updated and Published
Trigger - User Details
Trigger – Import Questions
Trigger – Shopping Cart Invoice Payment Completed
Trigger – Instructor Added Feedback
Trigger – Virtual Student Enroll
Trigger – Virtual Student Sync

Trigger – Approval Required for Purchase Mad

This is a real-time notification which is fired whenever a user makes a purchase from the eCommerce engine and chooses Bill Me or Debit Account as the payment method. The notification is sent to the users manager requesting them to approve the purchase.

Variables:

Approval Page Link – This is a link to the page in the TopClass where outstanding items for approval are listed
Purchaser Real Name – This is the purchasers TopClass firsnt name, middle name and last name
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Purchaser Real Name – This is the purchasers TopClass firsnt name, middle name and last name
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Confirmation of Purchase Made

This is a real-time notification which is fired whenever a user makes a purchase from the eCommerce engine. The subject and body of this notification cannot be changed.

Trigger – Password Reset Mail

This is a real-time notification which is fired whenever a user requests a new password from the Login screen.

Variables:

Token – This is a link to a TopClass page to allow the learner to reset their account password
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger - Account Locked Mail

This is a real-time notification which is fired whenever a user's LMS account becomes locked. The account will be locked if the user tries to log in with the incorrect password more than the specified number of allowed times.

Variables:

Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – No Manager Assigned for Purchase Approval

This is a real-time notification which is fired whenever a user goes to make a purchase from the eCommerce engine and chooses Bill Me or Debit Account as the payment method. If the user has no manager to approve the request, they are sent an email to inform them of this.

Variables:

Purchase Confirmation Link – This is a link to the learners purchase details in TopClass
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Approval Required for Self Registration Request

This is a real-time notification which is fired whenever a user goes to create their own account in the LMS via the Self Registration option. This is sent to the System Administrator for approval.

Variables:

Approval Page Link – This is a link to the page in the TopClass where outstanding items for approval are listed
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Self Registration is Pending Approval

This is a real-time notification which is fired whenever a user goes to create their own account in the LMS via the Self Registration option. This is sent to the users email address to inform them that the request requires approval.

Variables:

Recipient Login Name – This is the email recipients TopClass username
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Self Registration Request Has Been Completed

This is a real-time notification which is fired whenever a user goes to create their own account in the LMS via the Self Registration option. This is sent to the users once the registration request has been completed to inform them that their account is created.

Variables:

Login Page Link – This is a link to the TopClass login page
User Name - This is the email recipients TopClass username
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name
User Name - This is the email recipients TopClass username

Trigger – Self Registration Request Has Been Rejected

Variables:

Rejection Reason – This is the reason the approver specified for rejection of the request
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name
Rejection Reason – This is the reason the approver specified for rejection of the request

Trigger – Purchase Approval Rejected

Variables:

Purchase Confirmation Link – This is a link to the learners purchase details in TopClass
Manager Name – This is the name of the learner’s manager which the purchase rejection has come from
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Manager Name – This is the name of the learner’s manager which the purchase rejection has come from
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – No Show Message Sent to Managers

This is a real-time notification which is fired whenever a learner is marked as no-show on an ILT Activity. The notification is sent to the learners manager(s).

Variables:

Enrollee Real Name – This is the first, middle, and last name of the learner being enrolled in the Activity
Instructors – This is a list of the instructors assigned to the Activity
Object Title – This is the TopClass Activity Title (or longname)
Location – This is the session location set for in person sessions
Recurring ILT Session – This is a statement of Recurring Session to let the user know this session may have multiple child sessions
Session End – This is the end date and time of the session
Session Start – This is the start date and time of the session
Session Name – This is the name of the session
Code – This is the unique TopClass Identifier (or shortname) of the Activity
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Enrollee Real Name – This is the first, middle, and last name of the learner being enrolled in the Activity
Instructors – This is a list of the instructors assigned to the Activity
Location – This is the session location set for in person sessions
Recurring ILT Session – This is a statement of Recurring Session to let the user know this session may have multiple child sessions
Session End – This is the end date and time of the session
Session Start – This is the start date and time of the session
Session Name – This is the name of the session
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Import Content

This is a real-time notification which is fired whenever someone imports content into the system.

Variables:

Content File – This is the content file name that was imported
Content Success – 0 indicates that the content import failed, 1 indicates that the content import succeeded
Object Title – This is the content title
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Content File – This is the content file name that was imported
Content Success – This is the success message if the import was successful
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Batch Loader

This is a real-time notification which is fired whenever a batch load task has been completed.

Variables:

Title – This is the task type that was run, e.g. Register Users
End Date – This is the date and time the batch task completed
Lines Failed – This is the number of lines that failed
Lines Processed – This is the number of lines that were processed
Lines Skipped – This is the number of lines that were skipped
Lines Succeeded – This is the number of lines that succeeded
Start Date – This is the date and time the batch task started
User Search Link – This is the link to the TopClass user list screen
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Title – This is the task type that was run, e.g. Register Users
End Date – This is the date and time the batch task completed
Lines Failed – This is the number of lines that failed
Lines Processed – This is the number of lines that were processed
Lines Skipped – This is the number of lines that were skipped
Lines Succeeded – This is the number of lines that succeeded
Start Date – This is the date and time the batch task started

Trigger – Batch Registration

This is a real-time notification which is fired whenever a user is created in TopClass.

Variables:

Password – The is the learner’s TopClass password
User Name – This is the learners/ TopClass username
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Password – The is the learner’s TopClass password
User Name – This is the learners/ TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Reminder by Manager for Assigned Upcoming Due Date

This is a real time notification which is fired by a manager from the manager dashboard. the managers see a list of users who have been assigned learning activities to complete, and whose due date is upcoming.

Variables:

Due Date – This is the upcoming due date of the assignment
Manager Name – This is the name of the learner’s manager
Object Title – This is the TopClass Activity Title (or longname)
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Due Date – This is the upcoming due date of the assignment
Manager Name – This is the name of the learner’s manager
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Reminder by Manager for Assigned Overdue Due Date

Variables:

Due Date – This is the upcoming due date of the assignment
Manager Name – This is the name of the learner’s manager
Object Title – This is the TopClass Activity Title (or longname)
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Due Date – This is the upcoming due date of the assignment
Manager Name – This is the name of the learner’s manager
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Award Badge

This is a real-time notification which is fired whenever a User has been awarded a badge.

Variables:

Badges Link – This is a link to the TopClass learner’s profile page where earned badges are displayed
Object Title – This is the TopClass Activity Title (or longname)
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Go To Webinar User Details

This is a real-time notification which is fired when a user from the learning system is created in the associated GoToWebinar system. It will inform the user of their new GoToWebinar user details.

Variables:

Email – This is the learner’s email address, which is set as their GoToWebinar username
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Email – This is the learner’s email address, which is set as their GoToWebinar username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Rebuild Progress Data

This is a real-time notification which is fired whenever someone rebuilds all the progress data.

Variables:

Number of Failed – This is the number of items that failed during the rebuild
Rebuild Success – This is a statement of the item name that the rebuild was successfully completed for
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Number of Failed – This is the number of items that failed during the rebuild
Rebuild Success – This is a statement of the item name that the rebuild was successfully completed for
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Change in Test Attempts

This is a real-time notification which is fired when a student is given additional attempts for an online.

Variables:

Attempts Changed – This is to indicate if the number of attempts has been increased or decreased
Number of Attempts – This is the new remaining number of attempts available to the learner
Online – This is the TopClass Activity Title (or longname)
Test Name – This is the title of the test
Object Title – This is the TopClass Activity Title (or longname)
Valid Period End Date – This is the end date of the leaner’s access to the content for this Activity
Valid Period Start Date – This is the start date of the leaner’s access to the content for this Activity
Code – This is the unique TopClass Identifier (or shortname) of the Activity
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Attempts Changed – This is to indicate if the number of attempts has been increased or decreased
Number of Attempts – This is the new remaining number of attempts available to the learner
Online – This is the TopClass Activity Title (or longname)
Test Name – This is the title of the test
Valid Period End Date – This is the end date of the leaner’s access to the content for this Activity
Valid Period Start Date – This is the start date of the leaner’s access to the content for this Activity
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Shopping Cart Transaction Error

This is a real-time notification which is fired whenever payment is successful but error occurs on TopClass side.

Variables:

Processed Date – This is the date and time the transaction occurred
Payment Reference – This is the payment reference identifier
Payment User – This is the TopClass username of the payee
Transaction ID - This is the unique TopClass transaction identifier
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Processed Date – This is the date and time the transaction occurred
Payment Reference – This is the payment reference identifier
Payment User – This is the TopClass username of the payee
Transaction ID - This is the unique TopClass transaction identifier
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Data Retention Policy Updated and Published

This is a real-time notification which is fired whenever terms and conditions are updated by admin.

Variables:

Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger - User Details

This is a real-time notification which is fired when a user from the learning system is created in the associated Zoom system. It will inform the user of their new Zoom user details.

Variables:

Email – This is the learner’s email address, which is set as their Zoom username
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Email – This is the learner’s email address, which is set as their Zoom username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Import Questions

This is a real-time notification which is fired whenever a user uploads a csv file with Questions.

Variables:

Name of the File – This is the name of the imported file
Failed to Import the File – This is a statement of text outlining some checks to make on the file if it failed
Question Import Start Time – This is the date and time the file was imported
Failed Rows – This indicates the row number that failed and the reason
Number of Failed Rows – This indicates the umber of rows that failed
Total Number of Rows – this indicates the total number of row imported
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Name of the File – This is the name of the imported file
Failed to Import the File – This is a statement of text outlining some checks to make on the file if it failed
Question Import Start Time – This is the date and time the file was imported
Failed Rows – This indicates the row number that failed and the reason
Number of Failed Rows – This indicates the umber of rows that failed
Total Number of Rows – this indicates the total number of row imported
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Shopping Cart Invoice Payment Completed

This is a real-time notification which is fired whenever payment for a Shopping Cart Transaction with Invoice payment method is completed.

Variables:

Purchase Confirmation Link – This is a link to the learners purchase details in TopClass
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Purchase Confirmation Link – This is a link to the learners purchase details in TopClass
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Instructor Added Feedback

This is a real-time notification which is fired whenever an instructor successfully reviews a submission.

Variables:

Exercise Title – This is the name of the TopClass test
Reviewer – This is the email reviewers TopClass first name, middle name and last name
Submission Link – This is a link to access the learner’s reviewed submission
Object Title – This is the TopClass Activity Title (or longname)
Code – This is the unique TopClass Identifier (or shortname) of the Activity
Valid Period End Date – This is the end date of the leaner’s access to the content for this Activity
Valid Period Start Date – This is the start date of the leaner’s access to the content for this Activity
Home Page Link
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Exercise Title – This is the name of the TopClass test
Reviewer – This is the email reviewers TopClass first name, middle name and last name
Submission Link – This is a link to access the learner’s reviewed submission
Valid Period End Date – This is the end date of the leaner’s access to the content for this Activity
Valid Period Start Date – This is the start date of the leaner’s access to the content for this Activity
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Virtual Student Enroll

This is a real-time notification which is fired whenever student enrollment in a virtual session is complete.

Variables:

Error Flag – This is to notify if there was an error during the sync or not and what the error is
Enrollments Link – This is a link to the virtual activity enrolments page in TopClass
Title – This is the title of the session that was created
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Error Flag – This is to notify if there was an error during the sync or not and what the error is
Enrollments Link – This is a link to the virtual activity enrolments page in TopClass
Title – This is the title of the session that was created
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Trigger – Virtual Student Sync

This is a real-time notification which is fired whenever an attendance sync has been completed for a virtual session.

Variables:

Error Flag
Error Reason – This is the reason that an error occurred
Failed Student Usernames – This is a list of TopClass username that failed to sync
Home Page Link – This is a link to the learners TopClass Learning Center
Recipient Login Name – This is the email recipients TopClass username
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name

Logic Blocks:

Error Flag
Error Reason – This is the reason that an error occurred
Failed Student Usernames – This is a list of TopClass username that failed to sync
Recipient Real Name – This is the email recipients TopClass first name, middle name and last name