Documentation
Documentation

Reports: Training Coordination

To find the Training Coordination reports, do the following:

  1. Go to Reports > Launch Reports.
  2. Click the Training Coordination drop-down.
  3. Select from the following reports.

Activity Evaluation Report

The Activity Evaluation Report provides a detailed view of learner activity completions, including post-test exam results and evaluation responses. The report displays the learner’s most recent attempt for each component and includes results when a learner has attempted a test or evaluation, allowing administrators to review performance and participation across the activity.

The report supports filtering multiple activities, making it suitable for tracking students' interactions across many courses. For each completed activity, the report returns learner demographic information, completion details, post-test exam scores, and individual evaluation or post-work question responses (one row per question).

Configuring and assigning required test types

To accurately distinguish between exam results and evaluation responses, the report relies on Test Types. Each activity must include no more than one Post Test Exam and one Post Test Evaluation, assigned to the POST_TEST_EXAM and POST_TEST_EVALUATION test types, so the report can correctly return scores and question responses.

Do the following to create and assign these test types:

  1. Go to System Administration > System Settings.
  2. Click the Test Types tab.
  3. Click Add New Test Type:
    1. Code - POST_TEST_EXAM
    2. Description – Post Test Exam
    3. Click Create.
  4. Click Add New Test Type:
    1. Code - POST_TEST_EVALUATION
    2. Description – Post Test Evaluation
    3. Click Create.
  5. Go to Activities and Learning > Content.
  6. Search for and open the post-test exam.
  7. Click the Test Settings tab.
  8. From the Test Type drop-down, choose Post Test Exam.
  9. Click Save.
  10. Repeat these steps for the evaluation test, selecting Post Test Evaluation as the Test Type. Each activity should include only one Post Test Exam and one Post Test Evaluation.

Running the Activity Evaluation Report

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Warning

Before you can run the Activity Evaluation Report, you must configure and assign specific Test Types. See Configuring and assigning required test types before using the Activity Evaluation Report.

From the Activity filter, select the learning activities you want to review. Selecting a large number of activities (approximately 50 or more) may prevent the report from running successfully. For best performance, limit the number of activities selected.

Aggregate Survey Responses [Boolean, Pick One, Likert]

Provides an anonymous summary of learner responses to Boolean (Yes/No), Pick One (single choice), and Likert scale questions from survey activities in TopClass. It helps analyze feedback trends from pre- and post-learning exercises.

Select the survey Activity you want to review, then specify a Date Completed range to include only responses submitted within that period. The report displays aggregated results without identifying individual learners, making it ideal for evaluating overall sentiment or effectiveness across groups.

Aggregate Survey Responses [Text]

Provides an anonymous summary of open-ended (text) responses from survey activities in TopClass. It allows review of written feedback collected from learners in pre- and post-learning surveys.

Select the survey Activity you want to analyze, then specify a Date Completed range to include only responses submitted within that period. The report displays aggregated text responses without identifying individual learners, making it useful for gathering qualitative insights and common themes.

Aggregate Test Responses [Boolean, Pick One, Likert]

Provides a summary of learner responses to Boolean (Yes/No), Pick One (single choice), and Likert scale questions from test activities in TopClass. It helps evaluate overall response patterns and trends across learners.

First select the Activity containing the test, then choose the specific Test to analyze. Specify a Date Completed range to include only responses submitted within that period. The report displays aggregated results without identifying individual learners.

Aggregate Test Responses [Text]

This report provides an anonymous summary of open-ended (text) responses from test activities in TopClass. It allows review of written feedback or explanations submitted by learners.

Select the Activity containing the test, then choose the specific Test to analyze. Specify a Date Completed range to include only responses submitted within that period. The report displays aggregated text responses without identifying individual learners.

Conference Survey Percentage Responses

Provides a summary of Boolean (Yes/No), Pick One (single choice), and Likert scale responses collected from a Conference Survey in TopClass. It displays the total number of responses, response count per option, and percentage of total responses for each option.

Select the Conference whose survey results you want to review. The report displays aggregated, anonymous data for all applicable question types.

Conference Survey Text Responses

Provides an anonymous summary of open-ended (text) responses collected from a Conference Survey in TopClass. It displays the total number of responses and written feedback provided for each question.

Select the Conference whose survey results you want to review. The report displays aggregated text responses without identifying individual attendees.

Conference Survey Answers

Centralizes all survey feedback collected from a Conference Survey in TopClass, combining quantitative and qualitative responses into a single view.

Select one Conference before running the report. The report displays all responses associated with that conference’s survey.

Statistical Item Analysis

Provides a detailed summary of learner scores for a selected set of test questions in TopClass. It helps evaluate test performance and question effectiveness.

Select a Question Bank Title, then specify a Date Completed range to include only test results from that period. The report displays learner scores and statistical data for each question.

Test Analysis – Charts (Pick One)

Displays a chart showing the number of learners achieving each score for a selected test containing Pick One questions with four possible responses. It helps visualize performance trends and question difficulty.

Select the Activity containing the test, then choose the specific Test to analyze. The chart displays learner performance for all applicable Pick One questions.

Test Analysis – Questions (Pick One)

Performs statistical analysis on completed tests containing Pick One questions with four possible responses. It calculates metrics such as bi-serial correlation and standard error of measurement to evaluate question quality and test reliability.

Select the Test to analyze. Selecting an Activity and a Date Completed range is optional. The report displays statistical results for each question in the selected test.

Test Analysis – Tests (Pick One)

Performs statistical analysis on completed tests containing Pick One questions with four possible responses. It calculates metrics such as bi-serial correlation and standard error of measurement to evaluate overall test quality and reliability.

Select the Activity containing the test, then choose the specific Test to analyze. The report displays statistical results aggregated at the test level.

Test Responses

Provides a detailed summary of learner responses to a selected test within an activity. It allows review of how individual learners answered each question.

Select the Test Title, then specify a Date Completed range. You can optionally narrow results by selecting a specific Username. The report displays all responses for the selected test, including individual learner answers.

Test Responses Cross-Tab Format

Provides a detailed summary of learner responses to a selected test in a cross-tab format, allowing easy comparison of responses across multiple learners and questions.

Select the Test Title and specify a Date Completed range. You can optionally narrow results by selecting a specific Username.

Test Score

Provides a statistical analysis of questions from specified question pools across one or more tests. It evaluates question performance based on all learner responses within the chosen date range.

Optionally select an Activity, Test, and/or Username, then specify a Submission Date range. The report calculates metrics for each question to support test evaluation.

Test Time Tracking

Displays the time learners spent taking tests in an online activity, including TopClass tests and SCORM packages. It does not record time spent on individual pages, videos, or other content.

Select the Activity to track time for all tests associated with that activity.

Text Question Responses Cross-Tab Format

Provides a list of learners and their responses to text-based questions in a selected exercise, displayed in a cross-tab format for easy comparison.

Select the Activity and Test, and optionally specify an Exam Date range to narrow the results.