Adding PIN code access

In TopClass, Super Admin users can add an additional security layer for users with a PIN code. This restricts access to exam material until the PIN code has been shared.

Enabling the setting

Before adding a PIN code, the related setting must be enabled:

1. Go to System Administration > System Settings.
2. Click the Security tab.
3. Update the Use PIN setting to Yes.
4. Update the other PIN related settings as necessary:
   • PIN characters - Select which types of characters are allowed in PINs.
   • PIN expiry - Enter the number of days from when a PIN was last changed that it must be changed again. Set to 0 if PINs should never expire.
   • PIN length - Enter the minimum PIN length allowed.
5. Click Save.

Setting the test to request a pin

Do the following to configure the test to request a PIN:

1. Go to Activities and Learning > Content.
2. Search for and open the test.
3. Click the Test Settings tab.
4. Click the Test Setup sub-tab.

5. From the Ask for PIN setting, enable one or both:

   • Before - Have the learner enter their PIN before taking the test.
   • After - Have the learner enter their PIN after taking the test.

   

6. Click Save.

Issuing a group PIN code

You can assign and issue a group PIN code. Before you do, make sure the following are already completed:

• Create a group and add all relevant learners.
• Enroll the group in the Exam Learning Activity.

Creating a group PIN code

To assign PIN codes via a group operation, do the following:

1. Go to Resource Management > Groups.
2. Search for and select the group.
3. Click the Advanced Settings tab, then choose Operations.
4. Under Joining Operations, click Create new operation. Once a learner is added (joins) to the Group, the set task will be performed.

5. Select Set advanced options.

6. Click Next.
7. From the Set field drop-down, select PIN.
8. In the To field, enter the desired code.

9. Click OK.
10. Click Save. The operation will apply to every learner added to the group.

Sharing the PIN code with learners

To share the PIN code with learners at the appropriate time:

1. Go to Activities and Learning > Learning Activities.
2. Search for and open the activity.
3. Click the Enrollments & Submissions tab.
4. Select all learners and click Email.

5. Enter the email Subject and Message, including the PIN code set in the group operation.

6. Click Send message.

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Adding a password to exams

To enhance security, Super Admin users can add a single shared password to an exam. This restricts access to exam material until the password has been shared.

Setting the test to request a password

Do the following to configure the test to request a password:

1. Go to Activities and Learning > Content.
2. Search for and open the test.
3. Click the Test Settings tab.
4. Click the Test Setup sub-tab.

5. Set Require Access Password to Yes and enter the password.

   📘

   Note

   Password may contain letters, numbers and special characters.

6. Click Save.

Sharing the password with learners

Super Admin users can distribute exam passwords to learners via an external system after course content completion or, if configured, by email from the learning activity.

To share the password with learners by email from the learning activity at the appropriate time, do the following:

1. Go to Activities and Learning > Learning Activities.
2. Search for and open the activity.
3. Click the Enrollments & Submissions tab.
4. Select all learners and click Email.

5. Enter the email Subject and Message, including the set password.

   

6. Click Send Message.